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Thursday 21 March 2019

Announcements

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HXVH - 2020 AGM

On June 16th we held a video conference AGM for HX Village Hall followed by a regular committee meeting. As notified to you previously, due to Covid-19 and current restrictions and in order to meet our Trust Deed and Charity Commission requirements, we had a limited attendance for the AGM of the committee/Trustees, which ensured we were quorate. Once we are able to meet again as a community we will hold a community event and provide an opportunity for you to discuss and input into hall matters.
In the meantime, please go to the News Page using the link below to read my Chair's report to the AGM which I hope you will find informative. Also our Treasurer's summary of the finances for 2019. If anyone would like further details please contact either Fraser or me (contact details are below) and we will be more than happy to answer any queries. 
I am delighted to report that all the 2019 committee, with the exception of Martin Howell, were happy to stand again. However, if anyone would like to join the committee new members would be most welcome.
Our contact details are:-

 

Harmans Cross Fayre and Field Day - August 2020

In light of the continuing uncertainties about Covid-19 and the ongoing lockdown, the HXVH Committee have reluctantly taken the decision to cancel this year's Field Day.  As a 'replacement', we plan to organise a 'coming out of lockdown celebration' for our community at the appropriate time.  In the meantime, we are planning to be back and better than ever for the Harmans Cross Fayre and Field Day in 2021 - make sure you have Monday 30th August 2021 in your diaries !!

 

Covid-19 - Re-Opening Arrangements

From July 4th community centres and village halls can reopen if they deem it safe to do so. The HXVH Management Committee met this week via video conference to discuss the possibility of reopening our hall. We have drafted a risk assessment with advice from ACRE (Action for Communities in Rural England) and this has led to development of a plan for the hygiene measures which will be needed on reopening and Special Hire Conditions which hirers will need to agree to when we do reopen. These are listed below.
In view of what is involved the committee have decided not to reopen the hall for recreational and social purposes at the present time. We will take a cautious approach and reopen in a phased way, possibly in a few weeks time and depending on government advice at that time.

If you have any queries regarding this please contact Alison Clough on alison.an.clough@btinternet.com - Chair of the HXVH Management Committee.

Proposed Special Hire Conditions on reopening ( these may need to be amended depending on government guidance at the time)

Following on from the risk assessment these are:-

1. Hirers and attendees at the Hall must follow all government guidance re Covid

2. Hirers and attendees at the Hall do so at their own risk. Whilst the hall is regularly cleaned the HXVH Management Committee cannot guarantee that it is virus-free.

3. Hirer must read, abide by and sign acknowledgement of the Covid risk assessment and all the Special Hire Conditions.

4. Social distancing must be maintained at all times

5. Any person who feels unwell should not enter the hall and people in the vulnerable category must stay away.

6. Hands should be washed and/or the sanitiser used frequently

7. Respiratory hygiene must be maintained e.g. avoid touching the face, use tissues etc. (Catch it, Bin it, Kill it)

8. Observe the maximum number of people allowed in the hall (20 in the main hall if standing and sitting, 10 if moving around or lying down, 4 in the small committee room)

9. It is strongly recommended that the hirer operates a one-way system, for entry and exit e.g. in at the front door and out via the fire doors onto the patio.

10. Hirer to open windows and doors if possible, to increase ventilation.

11. Hirer is responsible for wiping all surfaces including tables, door handles, light switches, toilets including door handles and toilet handles, using the disinfectant provided.

12. Hirer must remove all rubbish including from the toilet bins.

13. Any equipment should not be shared.

14. Limit the amount of surfaces that people are touching and encourage people to bring own equipment, drink etc.

15. Bring own tea towels and take home

 

 

Keep in touch through our HXVH Newsletter

If you would like to keep in touch with what's happening at the Village Hall, and any other updates we might be sending out through these challenging times at the moment, please sign up for our Newsletter by clicking the button below.

HXVH Newsletter sign up

 

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